Master Documents Checklist for Indian Students Going to Poland

Master Documents Checklist — Indian Students Going to Poland

This is the complete, exhaustive checklist of every document an Indian student needs — from application all the way to your first month in Poland. Print it and tick off each item.

🎓 Academic Documents

• Class 10 mark sheet & passing certificate (attested)
• Class 12 mark sheet & passing certificate (attested)
• Bachelor's degree certificate & all semester mark sheets (attested)
• Master's degree certificate (if applicable)
• Transfer certificate (TC) from last institution
• Migration certificate
• Character certificate from last institution

📋 Standardised Test Scores

• IELTS / TOEFL / PTE Academic score report (official copy)
• GRE score report (for MS / PhD programmes)
• GMAT score report (for MBA programmes)
• SAT score report (for undergraduate programmes)
• Duolingo English Test result (if applicable)

🏛️ University / Admission Documents

• Unconditional offer / acceptance letter from Poland university
• Confirmation of Enrolment (CoE) or equivalent
• Fee payment receipt / tuition deposit proof
• Statement of Purpose (SOP) — your copy
• Letters of Recommendation (LORs) — your copies
• Research proposal (for PhD applicants)
• Updated CV / Resume

💰 Financial Documents

• Bank statements (last 6 months) — student + sponsor
• Fixed deposit receipts (if applicable)
• Education loan sanction letter from bank
• Scholarship award letter (if applicable)
• Sponsor's ITR (Income Tax Returns) — last 3 years
• Sponsor's salary slips (last 3 months)
• Sponsor's Form 16 or employment letter
• Property documents (if pledged for loan)

🪪 Identity & Personal Documents

• Valid passport (6+ months validity; 2 blank pages)
• Passport copies (first and last page) — 5 sets
• Aadhar card (original + copies)
• PAN card (original + copies)
• Birth certificate (apostilled if required)
• Passport-size photographs ×20 (white background)
• Police Clearance Certificate (PCC)

🏥 Medical Documents

• Medical examination report (approved panel physician)
• Vaccination records (COVID-19, Hepatitis B, MMR, etc.)
• Doctor's letter for any ongoing medications
• Prescription for any medicines you're carrying
• Travel & health insurance certificate
• List of medications (generic names) in English

✈️ Travel Documents

• Flight tickets (onward + return)
• Accommodation booking confirmation
• Forex card / foreign currency (PLN)
• International SIM card or plan details
• Emergency contacts card (university, Indian embassy, parents)
• Travel insurance (digital + print)

📁 Legal / Other Documents

• No Objection Certificate (NOC) — if employed
• Work experience certificates (for MBA / professional programmes)
• Marriage certificate (if spouse accompanying)
• Dependent visa documents (if bringing spouse or children)
• Apostilled documents as required by Poland